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Information for Applicants Locally Engaged Staff (KOMPAK) Position Title: Position Location: Position Type: Contract Duration: Senior Human Resources Manager Jakarta, Indonesia LES 30 April December
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Information for Applicants Locally Engaged Staff (KOMPAK) Position Title: Position Location: Position Type: Contract Duration: Senior Human Resources Manager Jakarta, Indonesia LES 30 April December 2018, extendible to 2020 subject to DFAT approval of KOMPAKs extension Estimated Start Date: 25 April 2018 Application Closing Date: 11 April 2018 Overview Thank you for your interest in the position of Senior Human Resources Manager with the KOMPAK Program, as managed by Abt Associates on behalf of the Australian Government. This document includes information on the following: Program Overview; Introduction to Abt Associates ; Application process; Terms of Reference; and Key Selection Criteria. Please read this document carefully as applications that vary from the specified requirements may not be accepted. Program Overview KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia s efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas: 1 Improving access, quality and delivery of basic services in health, education and legal identity; 2 Strengthening village governance, community participation in governance as well as community-led development and; 3 Creation of opportunities for off-farm employment and economic development. Abt Associates Who We Are Abt Associates is a global development consulting firm with over 10 years experience operating within the health and social sectors in the Australian and Asia-Pacific region. We are a company that has a personal commitment to its staff and as such we value the long- Page 1 term relationships that we build with the people who work with us. For more information about our company and what we do visit our website at Our Values Mission-Driven. We are united by our mission to improve the lives of people worldwide. Global. We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence. We strive to meet and exceed the highest professional standards. Collaborative. We know that working collaboratively produces excellence. Accountable. We take responsibility for what we do and how we do it. Balanced. We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives. Preparing Your Application Please read the following information carefully as incomplete applications may not be accepted. To submit an application: 1. Visit the Abt Associates website (www.abtassociates.com.au) and navigate to the Careers section. 2. Locate the position you are applying for and select Job Details. 3. Click on the Apply Online button and follow the prompts. It should take between minutes for you to complete the online application. Before submitting your application it is recommended that you have the following documentation prepared so that these can be readily uploaded during the application process: 1. An electronic version of your CV in MS Word or PDF format (less than 3MB); 2. A statement addressing the key selection criteria (maximum 3 pages). This document should clearly describe how your skills, experience and qualifications will enable you to meet the requirements of the position; and 3. Details of at least 3 professional referees (preferably your current supervisor and 2 previous supervisors). Page 2 Other Points to Consider: 1. You will need to submit a separate application for each position that you apply for. 2. If you are successful in being short-listed or are selected for this position you may be required to undertake a police check, psychometric test and/or a medical examination. 3. Only short-listed candidates will be contacted. 4. Capable women are encouraged to apply. Lodging Your Application: All applications should be submitted online through our website at: Should you experience any difficulties with the submission process, or have any questions about this role then please contact: Contact Name: KOMPAK HR Team Closing Date: 11 April 2018 Page 3 Terms of Reference The Services that the successful candidate is to provide include, but are not limited to, fulfilling the following Terms of Reference: Terms of Reference Position Title: Senior Human Resources Manager Location: Jakarta, Indonesia Reporting To: Corporate Operations Backbone Director Duration of Assignment: 30 April December 2018, extendible to 2020 subject to DFAT approval of KOMPAKs extension Abt Associates Values The incumbent must demonstrate a high level of commitment to following values of Abt Associates : Mission-Driven. We are united by our mission to improve the lives of people worldwide. Global. We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence. We strive to meet and exceed the highest professional standards. Collaborative. We know that working collaboratively produces excellence. Accountable. We take responsibility for what we do and how we do it. Balanced. We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives. Kerangka Acuan Kerja Nama Jabatan: Senior Human Resources Manager Lokasi: Jakarta, Indonesia Melapor Kepada: Corporate Operations Backbone Director Jangka Waktu Penugasan: 30 April Desember 2018, extendible to 2020 subject to DFAT approval of KOMPAKs extension Nilai-Nilai Abt Associates Pihak yang menjabat harus menunjukkan tingkat komitmen yang tinggi terhadap nilainilai Abt Associates berikut: Digerakkan oleh Misi. Kami disatukan oleh misi kami memperbaiki kehidupan orang-orang di seluruh dunia. Global. Kami merupakan sebuah masyarakat global, yang menghadirkan pengetahuan, keahlian, dan perspektif yang beragam terhadap banyak tantangan yang dihadapi oleh dunia saat ini. Berkomitmen terhadap Keunggulan. Kami berupaya memenuhi dan melampaui standar profesional tertinggi. Kolaboratif. Kami tahu bahwa bekerja secara kolaboratif akan menghasilkan keunggulan. Akuntabel. Kami bertanggung jawab dengan apa yang kami lakukan dan bagaimana cara kami melakukannya. Seimbang. Kami mempertahankan energi dan komitmen yang kami bawa pada peran kami dengan mempromosikan keseimbangan Page 4 yang sehat antara kehidupan pribadi dan kehidupan profesional kami. Project Summary: KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia s efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas: 1. Improving access, quality and delivery of basic services in health, education and legal identity; 2. Strengthening village governance, community participation in governance as well as community-led development and; 3. Creation of opportunities for off-farm employment and economic development. Ringkasan Proyek: KOMPAK adalah kemitraan Pemerintah Australia dan Indonesia yang mendukung Pemerintah Indonesia untuk mengurangi kemiskinan melalui peningkatan pelayanan dasar dan menciptakan kesempatan ekonomi yang lebih besar. KOMPAK akan memfokuskan kegiatannya pada tiga area: 1. Peningkatan akses, kualitas pelayanan dasar di bidang kesehatan, pendidikan dan identitas hukum; 2. Penguatan tata kelola pemerintah desa, partisipasi masyarakat dalam tata kelola pemerintahan dan pembangunan berbasis masyarakat; 3. Penciptaan peluang-peluang ekonomi di sektor non-pertanian dan pembangunan ekonomi. Purpose The Senior HR Manager is responsible for leading and managing the KOMPAK HR function and services for the program. The Senior HR Manager will proactively address the imminent personnel requirements while establishing the human resource management (HRM) framework to underpin the delivery of the continuity phase of the program. The Senior HR Manager will provide strategic and operational expertise on KOMPAK people related matters, including but not limited to the following: Operate in a business partnering capacity with the KOMPAK leadership team and relevant stakeholders, to advise on workforce planning and organisational development of the program, aligned with annual work plans and strategy. Lead and manage the recruitment, selection and onboarding for KOMPAK program staff to ensure that quality hires are made on time, to meet program work plans and deliverables. Design, develop and implement the KOMPAK capacity development framework and associated training program, with a Tujuan Senior HR Manager bertanggung jawab untuk memimpin dan mengelola fungsi dan layanan HR KOMPAK untuk program ini. Senior HR Manager akan secara proaktif menangani kebutuhan personel yang mendesak ketika membangun kerangka kerja manajemen sumber daya manusia (HRM) untuk mendukung penyampaian fase lanjutan dari program ini. Senior HR Manager akan memberikan keahlian strategis dan operasional pada Hal-hal terkait kepersonaliaan KOMPAK, termasuk tetapi tidak terbatas pada hal-hal berikut: Beroperasi dalam kapasitas kemitraan bisnis dengan tim kepemimpinan KOMPAK dan pemangku kepentingan yang relevan, untuk memberikan saran tentang perencanaan tenaga kerja dan pengembangan organisasi program, selaras dengan rencana kerja dan strategi tahunan. Memimpin dan mengelola rekrutmen, seleksi dan onboarding untuk staf program KOMPAK untuk memastikan penunjukkan berkualitas dibuat tepat waktu, untuk Page 5 focus on leadership capabilities and development of people management skills. Act as mentor and coach to the HR team and facilitate the transfer of skills and knowledge sharing on HR expertise, methodologies and good practice. Further develop, establish and embed the HR infrastructure for KOMPAK including refinement, development and implementation of program HR initiatives, policies, systems and procedures. Act as HR trusted advisor to the KOMPAK leadership team and provide advice and support on complex HR case management. Specific Duties and Responsibilities Leadership and management of HR function and services Provide strategic and operational advice on people related matters and organisational development of the program. Ensure KOMPAK s compliance with Indonesian Manpower Act and other relevant legislations in consultation with KOMPAK leadership team and Abt Australia People and Culture team. Coach, mentor and support the HR team to deliver effective HR services and create a high performing, flexible and supportive working environment. Oversee payroll arrangements and manage all internal payroll support, procedural and reporting activities. Recruitment and Selection Lead and manage the recruitment and selection for KOMPAK program staff (international and local) to ensure that memenuhi rencana kerja dan hasil kerja program. Merancang, mengembangkan dan melaksanakan kerangka kerja pengembangan kapasitas KOMPAK dan program pelatihan terkait, dengan fokus pada kemampuan kepemimpinan dan pengembangan keterampilan manajemen orang. Bertindak sebagai mentor dan pelatih untuk tim SDM dan memfasilitasi transfer keterampilan dan berbagi pengetahuan tentang keahlian SDM, metodologi dan praktik yang baik. Lebih lanjut mengembangkan, membangun dan menanamkan 'infrastruktur SDM' untuk KOMPAK termasuk penyempurnaan, pengembangan dan implementasi program inisiatif SDM, kebijakan, sistem dan prosedur. Bertindak sebagai penasihat terpercaya HR untuk tim kepemimpinan KOMPAK dan memberikan saran dan dukungan pengelolaan kasus SDM yang kompleks. Tugas dan Tanggungjawab Kepemimpinan dan manajemen fungsi dan layanan SDM Memberikan saran strategis dan operasional pada hal-hal terkait kepersonaliaan dan pengembangan organisasi dari program. Memastikan kepatuhan KOMPAK terhadap Undang-Undang Ketenagakerjaan Indonesia dan peraturan terkait lainnya dengan berkonsultasi kepada tim kepemimpinan KOMPAK dan tim Personalia dan Kebudayaan Abt Australia. Melatih, membimbing dan mendukung tim SDM untuk memberikan layanan SDM yang efektif dan menciptakan lingkungan kerja yang berkinerja tinggi, fleksibel dan mendukung. Mengawasi pengaturan penggajian dan mengelola semua dukungan penggajian internal, kegiatan prosedural dan pelaporan. Page 6 quality hires are made on time, to meet program work plans and deliverables. Provide strategic advice on KOMPAK workforce planning and development, proactively monitor and respond to the KOMPAK recruitment pipeline to enable preparedness planning in recruitment of key staff. Ensure compliance of recruitment procedures aligned with Abt Associates quality framework. Capacity Development Framework Design, develop and implement a KOMPAK learning and development framework and associated training program to strengthen KOMPAK leadership capability, with focus on line managers and development of people management skills. Complete training needs analysis across the program team, develop and implement learning and development framework to address skills and knowledge gaps for all program staff. Act as mentor and coach to the HR team to develop capacity of HR team and function; facilitate transfer of HR skills and knowledge sharing on HR expertise, methodologies and good practice. Establish HR Framework to Support Program Operations Further develop, establish and embed the HR infrastructure including refinement, development and implementation of HR policies, systems and procedures. Review and update of KOMPAK HR Manual and other relevant policies/procedures. Support the development, implementation and maintenance of Rekrutmen dan Seleksi Memimpin dan mengelola rekrutmen dan seleksi untuk staf program KOMPAK (internasional dan lokal) untuk memastikan bahwa penunjukan berkualitas dilakukan tepat waktu, untuk memenuhi rencana kerja dan hasil kerja program. Memberikan saran strategis tentang perencanaan dan pengembangan tenaga kerja KOMPAK, memantau secara proaktif dan menanggapi rencana perekrutan KOMPAK untuk memungkinkan perencanaan kesiapan dalam perekrutan staf kunci. Memastikan kepatuhan terhadap prosedur rekrutmen selaras dengan kerangka kualitas Abt Associates. Kerangka Kerja Pembangunan Kapasitas Merancang, mengembangkan, dan menerapkan kerangka belajar dan pengembangan KOMPAK dan program pelatihan terkait untuk memperkuat kemampuan kepemimpinan KOMPAK, dengan fokus pada manajer lini dan pengembangan keterampilan manajemen. Melengkapi analisis kebutuhan pelatihan di seluruh tim program, mengembangkan dan menerapkan kerangka kerja pembelajaran dan pengembangan untuk mengatasi kesenjangan keterampilan dan pengetahuan pada semua staf program. Bertindak sebagai mentor dan pelatih bagi tim SDM untuk mengembangkan kapasitas tim dan fungsi SDM; memfasilitasi transfer keterampilan SDM dan berbagi pengetahuan tentang keahlian SDM, metodologi dan praktik yang baik. Menetapkan Kerangka SDM untuk Mendukung Operasi Program Lebih mengembangkan, membangun dan menanamkan 'infrastruktur SDM' termasuk penyempurnaan, pengembangan dan implementasi kebijakan, sistem dan prosedur SDM. Mengkaji dan memperbarui Manual HR KOMPAK dan kebijakan / prosedur terkait lainnya. Page 7 key corporate HR policies and procedures as required Manage HR compliance requirements under the program head contract, as required, including HR reporting requirements. Employee Relations Act as trusted advisor to the KOMPAK leadership team on complex HR case management that may arise; lead on diagnosis, advice and direction for best results. Manage all employee relations matters for KOMPAK program staff. Performance Management and Development Working with Abt Australia People and Culture team, refine the performance management framework for KOMPAK personnel to promote high performance and continuous learning. Provide support and advice to managers on performance management, counselling, coaching and disciplinary matters for program staff. Facilitate the performance planning and appraisal process with people managers and team members. Ensure delivery of required training modules for all staff. Employment Contracts, Remuneration and Benefits Review and update an effective remuneration and benefits framework and function for locally engaged staff. Oversee administration of employment contracts for locally engaged staff and support contracting activities as required. Manage the maintenance and retention of program HR records and the HR Information System in Mendukung pengembangan, implementasi dan pemeliharaan kebijakan dan prosedur kunci SDM perusahaan sesuai kebutuhan Mengelola persyaratan kepatuhan SDM di bawah kontrak kepala program, sesuai kebutuhan, termasuk persyaratan pelaporan SDM. Hubungan Ketenagakerjaan Bertindak sebagai penasihat tepercaya kepada tim kepemimpinan KOMPAK pada pengelolaan kasus SDM yang kompleks yang mungkin muncul; memimpin diagnosis, saran, dan arahan untuk hasil terbaik. Mengelola semua masalah hubungan karyawan untuk staf program KOMPAK. Pengelolaan Kinerja dan Pemgembangan Bekerjasama dengan tim People and Culture Australia Abt, memperbaiki kerangka kerja manajemen kinerja bagi personil KOMPAK untuk mempromosikan kinerja tinggi dan pembelajaran berkelanjutan. Memberikan dukungan dan saran kepada manajer tentang manajemen kinerja, konseling, pembinaan dan hal-hal pendisiplinan untuk staf program. Memfasilitasi perencanaan kinerja dan proses penilaian dengan manajer dan anggota tim. Memastikan pelaksanaan modul pelatihan yang dibutuhkan untuk semua staf. Kontrak Kerja, Remunerasi, dan Tunjangan Meninjau dan memperbarui kerangka kerja dan fungsi remunerasi dan manfaat yang efektif untuk staf yang terlibat secara lokal. Mengawasi administrasi kontrak kerja untuk staff yang ditunjuk secara lokal dan mendukung kegiatan kontrak sebagaimana diperlukan. Mengelola pemeliharaan dan retensi catatan SDM program dan Sistem Informasi SDM sesuai dengan kebijakan dan prosedur Abt Associates Page 8 Other accordance with Abt Associates policies and procedures. Develop effective relationships with all program personnel, including the Brisbane KOMPAK team and other Abt Associates head office staff to support program operations and goals Undertake other reasonable additional duties as requested from time-to-time Other tasks Immediately report any suspected fraudulent or corrupt activities to your KOMPAK supervisor or relevant Director. Proactively identify and report risks, and manage risks within your level of accountability. Undertake other duties as required by your supervisor. Comply with Abt Associates and Program s policies on gender, disability, fraud and anticorruption, HIV and AIDS, child protection and the environment. Core Competencies Delivers Results Builds Internal and External Customer Satisfaction and Loyalty Develops People Communicates Sets Vision and Direction Demonstrates Sound Financial and Business-Related Practices Builds Teams and Cooperation Lain-lain: Membangun hubungan yang efektif dengan semua personil program, termasuk tim KOMPAK Brisbane dan staf kantor pusat Abt Associates lainnya dalam mendukung operasi dan tujuan program Melakukan tugas tambahan lain yang wajar seperti yang diminta dari waktu ke waktu Tugas-tugas Lainnya Segera melaporkan kepada atasan anda atau Direktur yang relevan setiap ada kecurigaan adanya kegiatan-kegiatan kecurangan atau korupsi. Secara proaktif mengenali dan melaporkan resiko, dan mengatasi resiko sebatas tingkat akuntabilitas anda. Melakukan tugas-tugas lain yang diperlukan oleh atasan anda. Mematuhi semua kebijakankebijakan Abt Associates dan Program mengenai jender, keterbatasan gerak, kecurangan dan anti korupsi, HIV and AIDS, perlindungan anak dan lingkungannya. Kompetensi Utama Memberikan Hasil Membangun Loyalitas dan Kepuasan Pelanggan Internal dan Eksternal Mengembangkan Orang Melakukan komunikasi Menetapkan Visi dan Arah Menunjukkan Praktek Keuangan dan Praktek Terkait Bisnis yang Baik Page 9 Promotes Technical Excellence and Quality Promotes D
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