437881 | Fee | Vehicles

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Printed: 2011 Aug 19, 09:17 am User: cubungin Facility Rental Permit GST # 119457869 Contact #:(403) 270-7366 Home Ph Account #() Client Fax :() Account Fax:(403) Karen Huggins Project Ploughshares Calgary 2919 8 AV NW Calgary, AB T2N 1C8 Contract #: Date: 437881 2011 Jul 18 User: Status: vlhorne Firm City of Calgary Recreation grants Project Ploughshares Calgary (represented by Karen Huggins) permission to use the Facilities as outlined, subject to any and all terms and conditions specif
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  Printed: 2011 Aug 19, 09:17 am User: cubunin  Facility Rental Permit GST # 119457869 Karen HugginsProject Ploughshares Calgary2919 8 AV NWCalgary, AB T2N 1C8 Contact #:(403) 270-7366 Client Fax :()Home Ph Account #()Account Fax:(403) Contract #:Date: 4378812011 Jul 18 User: vlhorne Status: Firm City of Calgary Recreation grants Project Ploughshares Calgary (represented by Karen Huggins) permission to use the Facilities as outlined,subject to any and all terms and conditions specific to these facilities. Payments of fees for all dates listed on this contract must be paid on orbefore the payment due date indicated on Section (v). The Group and individual will be held responsible for payment of all dates, future and past,until a written request for cancelation or amendment is received unless directed otherwise by the facility booking representative. Charges will beassessed against the cancelation or amendment deadline. Contact the facility booking representative for deadline information. i) Purpose of Use Special Event2011 International Day of Peace Page: 1 of 3  Printed: 2011 Au 19, 09:17 am User: cubunin  GST # 119457869 Karen HugginsProject Ploughshares Calgary2919 8 AV NWCalgary, AB T2N 1C8 Contact #:(403) 270-7366 Client Fax :()Home Ph Account #()Account Fax:(403) Contract #:Date: 4378812011 Jul 18 User: vlhorne Status: Firm ii) Conditions of Use See Additional Notes  *Please note: in the case of cancellation, the initial payment is non-refundable.* Please allow 6-8 weeks fordamage deposit to be returned. Group is responsible for any damage to park site due to event. All litter and/ortrash must be removed at end of event. Signs or banners cannot be attached to trees or shrubs and must beremoved at end of event. If anything is to be staked into ground, group must contact Alberta One Call at1-800-242-3447 to have utility line locates done.Groups are required to have permit with them at facility at all times. If non-permitted user is occupying facilityplease call 311.* Amplified performances - will have someone playing a guitar and singing; Portable table and chairs to be set up,no specific number1.Please contact District Supervisor Geraldine Henwood at 403-312-1520, 4 weeks prior to the event in order toschedule on-site meeting and review details.2.Proof of 2 million insurance is required. Group must provide General Liability Insurance in the amount of noless than two million dollars ($2,000,000.00) per occurrence and shall include the City of Calgary as additionalinsured.3.Contact Alberta Health Services to determine requirements and approval for food services and portabletoilets.4.Please adhere to the Special Event Guidelines and Parks Bylaws.5.If you use music as part of your event, you must obtain a SOCAN performing rights licence. Proof of license isrequired. Visit www.socan.ca for more information.6.Use of amplified/acoustic equipment must be pre-approved by Parks. Amplified/acoustic volume must alignwith current Community Standards Bylaw and the equipment only be used within the following daytime periods;Monday to Friday between the hours or 7:00am and 10:00pm, Saturday to Sunday between the hours of 9:00amand 10:00pm.7.Amplification is: Approved by Parks, within the conditions above.8.All structures/equipment must be pre-approved by Parks.9.Tents or any other upright structures must be weighted down (no staking permitted), will be free standing andnot tethered to the ground, or any parks amenity.10.All props such as flowers, chairs, alter or tables must be per approved by District Supervisor.11.Power is not available.12.Do not hang any banners, flyers or signs from any trees, shrubs or other parks features.13.No helium or air balloons permitted.14.No rice or confetti is permitted.15.Organizers must meet with Parks Staff prior to entering park for setup instructions.16.Organizers are responsible for any damage to park space.17.Any damage to the turf or other park features will be charged back to the event organizers.18.Propane bottles must be properly secured and placed on a protected surface to prevent turf damage.19.A fire resistant grease proof protective surface must be placed under all barbeques and grills to preventdamage to park features.20.All BBQ's and grills must have an operational fire extinguisher present.21.Vehicles: All vehicles must have prior approval from Parks to access and drive in the park. Vehicles neededfor the event may be brought to the site to drop off and / or pick up passengers, performers, props and otherequipment only. Then vehicles must be parked off site for the duration of the event. Vehicles must have hazardlight flashing and must not exceed 10km speed limit. If ground conditions are wet no vehicles permitted. There isno onsite parking. Please adhere to our Anti Idling Policy - Vehicles will not be parked with the engine operating formore than five minutes unless it is essential for performance of work. iii) Date(s) and Time(s) of Use # of Bookings: 1 Starting: 2011 Sep 21 11:00 amEnding: 2011 Sep 21 02:00 pm Expected: 50 Facility/Equipment DayStart TimeEnd TimeStart DateEnd DateFee XFee Tax Total Wed11:00 am2011 Sep 2102:00 pm2011 Sep 21$42.00$0.00$2.10$44.10Peace Park - Peace Park Page: 2 of 3  Printed: 2011 Au 19, 09:17 am User: cubunin  GST # 119457869 Karen HugginsProject Ploughshares Calgary2919 8 AV NWCalgary, AB T2N 1C8 Contact #:(403) 270-7366 Client Fax :()Home Ph Account #()Account Fax:(403) Contract #:Date: 4378812011 Jul 18 User: vlhorne Status: Firm iv) Additional FeesExtra Fee - RentalTotalTaxChargeQuantity Risk Management Fee1$3.00$0.00$3.00$3.00A risk management fee of $3.00 has been added to all facility booking permits. v) Payment MethodRental Fees Extra Fees Tax Rental Total Damage DepositTotal Applied Balance Current $42.00$3.00$2.10$47.10$0.00$0.00$47.10$0.00 Complete payment of $47.10 due on 2011 September 07 Payments by cheque should be made payable to the City of Calgary. Include permit number(s) on cheque. DateAmount $47.10Wednesday, Sep 7,2011 vi) Other Information vii) Additional NotesPeace Park - Peace Park I, Karen Huggins , acknowledge and agree that I have read the terms and conditions included and/or attached and agree to be bound by them, myentry or the entry of one or more of the people I represent to the facility on the first date listed on this permit will confirm my acceptance of allthe terms and conditions of this permit; if this permit is taken out in the name of a group or company, I have the authority of that group orcompany to bind it and its members to this agreement and the terms and conditions contained herein.Please contact the undersigned if there are errors or omissions in this permit. Arenas & Athletic Parks, Schools, Parks & Picnic Sites Phone (403) 268-3800 option #2 Mail Code #68For all other facilities, contact the facility booking representative Page: 3 of 3
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